We have included a utility to edit the database comments in bulk. This is useful when first setting up and will allow you to quickly go through the entire boilerplate comments library installed with INSPECTEXPRESS™. The utility writes the comments to the Microsoft Word document in an easy to follow format and when your done editing you can save them all back to the database.
To open this form under the Settings - Data group of the main menu, select Database > Bulk Edit Data Comments.
Bulk Editing of Observations
Click the Write All Comments button to write all observations to the document.
The comments will be written like the example below:
Structure (71) - ID: 3608
Damaged Ducting
Some of the heating ductwork in the crawlspace is loose, leaking, improperly suspended or has been disconnected. Recommendation: Repair as appropriate by a licensed HVAC contractor. ~
Only edit the Short Name for the comment and the comment itself and don't edit the ID or delete the ~ symbol at the end of the comment or the next comment below it will be saved with it also.
To save just one comment that you have edited select only the number that follows the ID: like the example below and click the Save Selected Comment button:
Structure (71) - ID: 3608
Damaged Ducting
Some of the heating ductwork in the crawlspace is loose, leaking, improperly suspended or has been disconnected. Recommendation: Repair as appropriate by a licensed HVAC contractor. ~
To save all the comments at the same time that you have edited, scroll to the top and and select only the number that follows the ID: of the first written comment like the example above and click the Save All Comments button. You will be able to see it move down the page saving one comment at a time automatically.
Note: If it stops before reaching the bottom just select the ID number where it ended and click the Save All Comments button again to restart where it left off.
See: Editing Observations Lists
Bulk Editing Footnotes
Click the Write All Footnotes button to write all footnotes to the document.
The footnotes will be written like the example below:
Exterior (0) - ID: 3467
Lumber Deck
PERIODIC MAINTENANCE: Whether treated or not, it is important to keep a lumber deck surface free of all forms of fungal growth and debris that retains moisture and will cause the deck to eventually rot. We recommend cleaning and resealing the deck annually. Cleaning can be accomplished by scrubbing the deck with a sodium-hypochlorite deck wash and then rinsing with a pressure washer. The color of sun-faded or sun-darkened wood can be revived by applying a deck brightener solution and then the deck should be recoated with a good-quality deck sealant. ~
Only edit the long footnote comment itself and do not edit the ID or delete the ~ symbol at the end of the comment or the next footnote below it will be saved with it also.
To save just one footnote that you have edited select only the number that follows the ID: like the example below and click the Save Selected Footnote button:
Exterior (0) - ID: 3467
Lumber Deck
PERIODIC MAINTENANCE: Whether treated or not, it is important to keep a lumber deck surface free of all forms of fungal growth and debris that retains moisture and will cause the deck to eventually rot. We recommend cleaning and resealing the deck annually. Cleaning can be accomplished by scrubbing the deck with a sodium-hypochlorite deck wash and then rinsing with a pressure washer. The color of sun-faded or sun-darkened wood can be revived by applying a deck brightener solution and then the deck should be recoated with a good-quality deck sealant. ~
To save all the footnotes at the same time that you have edited, scroll to the top and select only the number that follows the ID: of the first written footnote comment like the example above and click the Save All Footnotes button. You will be able to see it move down the page saving one footnote comment at a time automatically.
Note: If it stops before reaching the bottom just select the ID number where it ended and click the Save All Footnotes button again to restart where it left off.
Related Topics:
Editing Observations Lists
Configuring Selection Boxes
Customizing Check Boxes
Editing Inspection Forms
Import Export Back Up
