There are many font and style settings to control the look of your reports. In Microsoft Word 2007 and later it's also easy change the styles and Set as Default. You can turn off the font control in version 4 and control all fonts from Microsoft Word. The headings, fonts and even the report cover are now setup to use the Microsoft Word Built-in Style Sets, Colors, Fonts, and Paragraph Spacing.
Let Microsoft Word control my fonts and styles: If you want to have one appearance for your reports and another for regular Microsoft Word use then you can use INSPECTEXPRESS™ to control reports and leave your Microsoft Word settings untouched. Anything you can't control using these settings can be set as default in Microsoft Word.
- Main Default Font: This is the font that is used for writing the body of the report (descriptions and observations) and the summary report if used.
Section Disclaimer Font: If using the section disclaimer, this is the font that is used. This font is also used for writing the general disclaimer, also known as the 'Purpose and Scope' section.
Footnote Text Font: When using the 'partial narrative' report style, and additional font setting is available for writing related footnotes for selected component descriptions.
Footnote Reference Font: When using the 'partial narrative' report style, and additional font setting is available for writing reference numbers to the footnotes.
Heading 1 Font: The font style for the report section titles (Roof System, Summary of Deficiencies etc.). If you wish the heading to be numbered, select a numbering style or 'NONE' to turn off the heading numbering.
Heading 2 Font: The font style for any 'Heading 2' style. This includes the report sections within the Summary report and the Title Sub Heading when writing reports in partial narrative mode (see Configuring the Selection Boxes for more info on this topic).
Heading 3 Font: The font style for the report subheadings. To control the color of this font change in Microsoft Word and set as default.
Table of Contents:
- One or two column format.
- Add 'Heading 2' headings (This includes the report sections within the Summary report and the Title Sub Heading when writing reports in partial narrative mode).
- Select from a list of standard Word styles.
- Separate styles for 'Heading 1' and 'Heading 2' headings.
- Two different styles and captions are available for highlighting observations in the report. Highlight styles include your choice of font and font size with bold, italic and underline options. Full color choices for the fonts are also available.
- For each style, you can choose whether to apply the style to the entire paragraph, or only to the caption.
See Highlight Settings or Highlighting Comments and Defects for more information on this topic.
Header & Footer:
- Apply Headers and Footers: Check to use header and footer text.
- Separate fonts and alignments are available for the header and footer text.
- Add custom text, inspection address, page numbers etc.
See Header and Footer Settings for more information on this topic.
Lines & Other:
Line Below Section Titles: *Choose to use a horizontal line under main ('Heading 1') headings. The color and weight of the line can be chosen to match the section titles.
Section Page Breaks: Add a page break between each report section (Roof, Exterior etc.)
Indent Report Body: Add an indent (1/2 in.) to the body text of the report.
Empty Space Below Heading: Add an extra empty line below report section titles.
Empty Space Below Line: Add an extra empty line below the horizontal lines under report section titles.
Double Paragraph Spacing: Depending on how you set your line spacing in Microsoft Word you may want to adjust this.
Observation Numbering: Choose a style (or 'None') for numbering observations (comments) in each report section.
*Lines can also be placed below or around headings in Microsoft Word by applying borders to your headings, remember to Set as Default.
Using Section Disclaimers
Main Program Settings
Header and Footer Settings
Highlighting Comments and Defects